Stop no-bidding jobs you could win.
Commercial roofing takeoffs and RFI registers for low-slope roofing. Marked-up drawings plus a takeoff sheet, reviewed before delivery and priced with your cost data. Delivered within 48 hours*.
Your first takeoff is free, on a real live bid. If it saves you a day, we'll talk pricing. If it doesn't, you've lost nothing.
Pay per set, or pick a monthly plan. Nothing bills until you choose.
*Clock starts once any questions we send you are answered.
- Total roof square footage41,912.4SFA1.1 p4
- Parapet with coping cap822.3LFA1.1 p4
- Roof drains8EAP1.1 p15
- Edge metal (gravel stop)63.7LFA1.1 p4
How it works
Three steps. Delivered within 48 hours*.
You keep bidding. We do the counting.
Upload the plans
Upload the full drawing set and specs as a PDF. However many pages, however large the file. New construction, re-roof or repairs.
Every page gets read
Not just the roof plan. We read the whole set and the specs, so the details that move the number don't get missed. Anything the drawings leave open goes on your questions list, not into the takeoff as a guess.
Reviewed before it reaches you
Every takeoff is reviewed before delivery. Delivered within 48 hours*: marked-up drawings plus a takeoff sheet, the open questions (RFI) list, a material order list when the takeoff supports one, and a client-ready proposal when you send us your costs.
*Clock starts once any questions we send you are answered.
Deliverables
What you get back
Every job gets the takeoff workbook, with the open questions (RFI) list inside it, plus a one-page START HERE and a takeoff summary as PDF. A material order list comes when the takeoff supports one, and a client-ready proposal when you send us your costs. Your marked-up sheets are on your job page.
Takeoff workbook
Field area, tapered, edge metal by profile, penetrations, drains, blocking, flashing. Every quantity carries its source sheet and a confidence grade. If a line says 14,200 SF, you can see exactly where it came from.
Open questions (RFI) list
Plans have gaps. We don't guess through them. The workbook's Questions tab lists each open item with the sheet reference and what we need from you, and your job page carries a drafted RFI when the documents leave something open. Send the RFIs before bid day instead of eating the surprise after award.
Material order list
When the takeoff supports one, a Material list tab in the workbook: quantities rolled up into an order-ready list, so purchasing starts from the same numbers the takeoff did.
Client-ready proposal
When you send us your costs: a clean proposal document built from the takeoff, ready for your markup, your logo, and your signature, plus a re-price sheet. You set the margin. You submit the bid.
Download the full sample package
Not ready to send a set yet? See what a finished package looks like first. It has the same pieces every job gets back:
- A one-page START HERE summary
- The takeoff workbook, with the source sheet and a confidence grade on every quantity
- The open questions (RFI) list
- A material order list and the takeoff summary PDF
Accuracy posture
Where every number comes from
A takeoff you can't trace is a takeoff you can't trust. Here's the standard every line is held to.
Every quantity has a source
Sheet number and a confidence grade on every quantity. You can check any number against the drawings in seconds.
Uncertainty goes on the register, not in the number
Anything below high confidence lands on the RFI register as a question, with the sheet reference and the interim assumption spelled out. The goal is simple: no guesses dressed up as confident numbers.
Your numbers, not ours
Prices come from your material pricing and your labor rates. We never invent a cost. If you haven't given us a price for something, the line prints as UNPRICED with the quantity shown, so you can plug it in yourself. Your cost data stays yours.
Pricing
Pay per set, or pick a plan.
An estimator's day runs $450 to $650. A Sharp Pencil takeoff is delivered within 48 hours*.
*Clock starts once any questions we send you are answered.
- Your first takeoff is free, on a job you are actually bidding
- $395 covers a new set of drawings, or a new address
- Answer the questions we ask and one re-run of that same job is included in the price
- If we got a number wrong, that included re-run is how we put it right, at no cost to you
- No plan, no minimum, nothing to cancel
- 12 takeoffs a month. $2,750 divided by 12 is about $229 a takeoff
- Past 12 in the same month, each extra takeoff is $250
- Or $30,250 a year, paid once: 12 months for the price of 11, about 8% off
- A yearly plan still gets 12 takeoffs each month, counted month by month
- 3 seats included. Extra seats are $49 a month each. A shared login is fine
- A new set of drawings or a new address uses one takeoff
- Unused takeoffs end with the month, monthly or yearly. They do not roll over
- Answer our questions and one re-run of that job is included, same as pay as you go
- 25 takeoffs a month. $5,500 divided by 25 is $220 a takeoff
- Past 25 in the same month, each extra takeoff is $250
- Or $60,500 a year, paid once: 12 months for the price of 11, about 8% off
- A yearly plan still gets 25 takeoffs each month, counted month by month
- 3 seats included. Extra seats are $49 a month each. A shared login is fine
- A new set of drawings or a new address uses one takeoff
- Unused takeoffs end with the month, monthly or yearly. They do not roll over
- Answer our questions and one re-run of that job is included, same as pay as you go
- 60 takeoffs a month. $11,000 divided by 60 is about $183 a takeoff
- Past 60 in the same month, each extra takeoff is $250
- Or $121,000 a year, paid once: 12 months for the price of 11, about 8% off
- A yearly plan still gets 60 takeoffs each month, counted month by month
- 3 seats included. Extra seats are $49 a month each. A shared login is fine
- A new set of drawings or a new address uses one takeoff
- Unused takeoffs end with the month, monthly or yearly. They do not roll over
- Answer our questions and one re-run of that job is included, same as pay as you go
One free takeoff per contractor, on a job you're actually bidding. One is enough to see whether it's any good. If it saves you a day, we'll talk about which way you want to pay. If it doesn't, you've lost nothing.
Sending more than 60 a month? Say so and we will quote you. Email [email protected]. There is nothing above Shop 60 to sign up for here, on purpose. At that volume the right number depends on what you actually send, and we would rather ask than guess.
Pick a plan and pay by card. Each plan has a monthly button and a yearly one. Monthly billing is month to month. Pay the year up front instead and you pay for 11 months and get 12, about 8% off. A yearly plan still counts 12, 25 or 60 takeoffs per month, so unused takeoffs end with the month, never carry into the next month, and never pool across the year. Yearly plans are paid up front and are non-refundable once paid. Monthly plans can be cancelled before the next billing date.
Every plan gets the full package on every set.
Seats. Every plan includes 3 seats, Shop 12, Shop 25 and Shop 60 alike. Extra seats are $49 a month each; to add one, email [email protected]. A shared login is fine.
Not sure yet? Start with a $395 takeoff and move to a plan when the volume is there. Questions first? Ask in the chat or email [email protected].
FAQ
Straight answers
What does a takeoff cost?
Your first one is free, on a job you are actually bidding. After that there are two ways to pay. Pay as you go is $395 for a new set of drawings, or a new address. Or take a monthly plan: Shop 12 is $2,750 a month and covers 12 takeoffs, Shop 25 is $5,500 and covers 25, and Shop 60 is $11,000 and covers 60. Each is also available paid once a year, at $30,250, $60,500 and $121,000, which is 12 months for the price of 11, about 8% off. A takeoff past what your plan covers is $250.
Answer the questions we ask along the way and one re-run of that same job is included, whichever way you are paying.
What counts as a new set?
A different building or a different address is a new set. So is a different project at the same address. If we have not measured it before, it is a new set. On pay as you go that is $395. On a plan it uses one of your takeoffs.
Running the same job again is not a new set. That is a re-run, and when you have answered our questions it is already covered.
One case we have not settled: the architect reissuing two sheets, or sending an addendum. An addendum is not a new building, and charging a full set because two sheets changed is not obviously right either. We would rather tell you it is open than have you find out on an invoice. Ask before you send it and you get the answer before anything is charged.
What does the included re-run cover?
One more pass on the same job, as long as you answered the questions we asked. Use it when the architect answers your open items, when you add your costs and want it back priced, or when we got a number wrong.
If the miss is ours, that re-run is how we put it right and you pay nothing extra. Say which number and which sheet you are reading it against. The package shows where every quantity came from on your own drawings, so this is usually a short conversation rather than an argument.
What happens to plan takeoffs I do not use at the end of the month?
They are gone. Unused takeoffs do not roll over. If you are on Shop 12 and you send nine sets in March, you paid $2,750 and you used nine. The other three do not show up in April. Yearly plans work the same way. Paying the year up front does not pool the takeoffs: you get 12, 25 or 60 each month, and what you do not use that month ends with it.
That is the least friendly term in the package and we are not going to bury it in fine print. It is also the reason to size your plan to a slow month instead of a good one. If you are not sure you will use 12, stay on pay as you go and move up when the volume is actually there.
How many people can use it, and can we share one login?
Every plan comes with three seats: Shop 12, Shop 25 and Shop 60 alike. A bigger plan covers more takeoffs, not more seats. Need more than three? Extra seats are $49 a month each, on any plan. Email [email protected] and tell us how many.
A shared login is fine. If two estimators and a PM all work out of one login, that works, and if you would rather everyone had their own, that is what the seats are for. Takeoffs come off the same monthly count either way.
Which plan should I actually be on?
Do the arithmetic on your own volume. Six sets a month on pay as you go is 6 x $395, which is $2,370. Shop 12 is $2,750, so at six you are better off paying per set.
Seven sets on pay as you go is 7 x $395, which is $2,765. Shop 12 is $2,750 and covers twelve. Seven a month is where a plan starts to make sense.
Past 12 on Shop 12, each extra takeoff is $250. Twenty-three sets on Shop 12 is $2,750 plus 11 at $250, which is $5,500, the same as Shop 25. Twenty-four sets on Shop 12 is $2,750 plus 12 at $250, which is $5,750, against $5,500 on Shop 25. From 24 a month up, Shop 25 is the one to be on.
The same step again higher up. Forty-seven sets on Shop 25 is $5,500 plus 22 at $250, which is $11,000, the same as Shop 60. Forty-eight sets on Shop 25 is $5,500 plus 23 at $250, which is $11,250, against $11,000 on Shop 60. From 48 a month up, Shop 60 is the one to be on.
Tell us roughly what you send and we will point at the same number you just worked out.
Can I switch plans, or cancel?
Monthly billing is month to month. No term, no cancellation fee. Move up, move down, or stop, and tell us before your next billing date.
Annual billing is the same plan paid once for the year, at the annual price: 12 months for the price of 11, about 8% off. Yearly plans are paid up front and are non-refundable once paid.
One thing that does not change when you cancel: unused takeoffs still end with the month. There is nothing to cash out.
Is this AI, or is a person doing the takeoff?
Both. AI does the measuring and counting from your drawings. A person reviews every takeoff before it reaches you. Nothing goes out unreviewed.
What stops it from just making a number up?
Every takeoff is reviewed before delivery. When a set does not support a measurement, you get that gap on the RFI register with the sheet it should have been on, not a confident guess. We would rather leave a line open than ship a wrong number that looks finished. That review stays on every takeoff until the product earns the right to go fully unattended.
How do you price the estimate without my costs?
We don't. Prices come from your cost data: your material pricing and your labor rates. You send them once and we apply them. Anything you haven't priced prints as UNPRICED with the quantity shown, so nothing gets a made-up number. If you'd rather not share costs at all, you get the full quantity takeoff and price it yourself.
What if you can't read a sheet?
Then we tell you. We look at every page. Anything we can't settle goes on the RFI register as a question with the sheet reference. It doesn't go into the takeoff as a guess.
Who sees my plans and my pricing?
Your plans are used for your takeoff and nothing else. Your cost data prices your estimates only. It is never shared, pooled, or used for anyone else's work. We do not bid roofing work, so your plan set is never used to compete with you. Plan sets upload directly to secure storage, never through an inbox, and are deleted whenever you ask by email to [email protected]. Automatic deletion 90 days after upload is being rolled out. Full commitments: Your data, your bids.
What roof systems do you cover?
Commercial low-slope is the core: single-ply systems with tapered insulation, edge metal, and the details that go with them. We also cover standing seam metal and shingle scopes when they're part of the job, new construction, re-roof and repairs, all from the plan set. Residential is not our focus today. If you have a residential job, ask.
How fast is 48 hours, really?
Delivered within 48 hours once any questions we send you are answered. The clock starts when we have the full plan set and stops when the package is in your inbox. If something in the set will slow that down, you hear about it up front, not on day two.
Should I send the 3D model (BIM) if I can get it?
Yes. Ask your GC for it. A BIM model is the database the drawings were printed from. It has exact dimensions for every roof plane, wall, drain and curb. The PDF set is just a flat picture of that database. Send the model with the set when you can. Most GCs can share it on request, and it costs nothing to ask.
How is this different from satellite measurement tools?
Satellite tools measure the existing roof from above. We read the plan set for the job you're bidding: tapered layouts, detail callouts, edge conditions, structural notes, spec references. From the documents, not from orbit.
Guides
Guides
Written from the trade, not from marketing.
About
The Sharp Pencil team
We come from commercial roofing estimating. We built the takeoff service we wanted on the bid days when the invitations outnumbered the hours.
Built by people who estimate roofs
Our background is commercial roofing estimating: reading a full plan set, finding what the drawings leave open, and getting a number out before bid day. Sharp Pencil takes that counting off your desk so your estimator can spend the time pricing and bidding.
The systems we cover
TPO, EPDM, PVC, mod bit, metal and coatings, with tapered insulation.
Every takeoff is reviewed before delivery
Nothing goes out unchecked. Every takeoff is reviewed before delivery. The misses that cost real money are the quiet ones: a drain count that is off by one, a parapet taller than assumed, a curb the roof plan left off. Each one is a change order or a thinner margin if it slips through to the bid.
Upload a plan set
Email us the PDF for a job you're bidding right now. If the set is too big to attach, just say so in the email and a secure upload link comes back by reply. Delivered within 48 hours*.
Get your first takeoff freeFirst takeoff free on a real live bid. After that $395 for a new set of drawings or a new address, or a monthly plan if you send several a month.
*Clock starts once any questions we send you are answered.